Microsoft Outlook offers a categorization system that facilitates easy identification and grouping of outlook items into user-defined categories. The categories' items signify a series of user-defined groupings accessible to the specific user of a particular mailbox. Microsoft outlook is an essential email and web browsing application that makes your work more convenient. For example, you can easily plan for a meeting using a calendar and reach your workers through email. This Email software suite has made work more convenient by use of a single application in the completion of several tasks through Microsoft exchange servers. The tool has enabled users to import messages direct from other protocols supported by outlook including POP3 and IMAP protocols. The interface has a Hotmail connector that supports all the information transferred.